ChatGPT : « Of course! I am ChatGPT, a generative language model developed by OpenAI. I am trained to understand and generate text in a variety of domains, ranging from natural conversation to text composition. My goal is to help people find answers to their questions and guide them in their search for information in a quick and efficient way. »

ChatGPT : « In-person events offer several advantages over virtual events, including:

Social interaction: In-person events allow participants to meet and interact in person, which facilitates networking, the creation of personal and professional relationships, and the sharing of experiences in real time.

Engagement: In-person events can offer a more immersive and engaging experience than virtual events, due to the physical presence and live atmosphere.

Sales opportunities: In-person events can offer more tangible sales and marketing opportunities, such as in-person product demonstrations, free samples, direct sales, and face-to-face interactions with potential customers.

Sensory experience: In-person events offer unique sensory experiences, such as smells, sounds, and textures, that may be difficult to replicate in a virtual environment.

Brand visibility: In-person events can help reinforce brand awareness and increase visibility, particularly when associated with popular and influential events.

However, it is important to note that in-person events may also have disadvantages, such as higher costs, limited geographic reach, and time constraints. Therefore, it is important to consider the advantages and disadvantages of each type of event before making a decision».

ChatGPT : « Here are three points to promote virtual events

Accessibility: Virtual events allow participants to connect from anywhere in the world, without having to travel or incur additional expenses related to travel.

Flexibility: Virtual events can be organized more easily, with more flexible schedules, making it easier for more people to participate and allowing recordings to be viewed later.

Technological innovation: Virtual events can be enriched with technological innovations such as virtual reality, virtual tours, and immersive experiences, providing a unique and surprising user experience. »

ChatGPT : « Hybrid events, which combine in-person and virtual elements, can present several challenges, including:

Technological integration: Setting up the technological infrastructure for a hybrid event can be complex, especially to ensure smooth integration between in-person and online participants, synchronization of presentations, and content sharing.

User experience: Hybrid events require a seamless user experience, with collaboration tools, participation options, and quality content that need to be tailored to both in-person and online participants.

Engagement: Hybrid events can present challenges in maintaining the engagement of online participants, who may be distracted by their home or work environment, or who may not benefit from a live immersive experience, unlike in-person participants. »

Note: the questions and answers are literally copied and pasted and have not undergone any modification, correction, or alteration on our part. They have been translated from French by ChatGPT itself.

Leni Tech services aims to offer event organizers, agencies, corporates or PCOs the best in technology and turnkey service for their events.

Among the expertise of Tech Services is the broadcasting and display division, which owns and sources the latest innovations in video: capable of setting up giant LED screens, deploying mapping (large-scale projection on buildings or monuments) or even event scenes with the presence of holograms. Without forgetting of course other equipment such as projectors, curved screens, touch screens and terminals, totems, LCD screens, etc.

The event is also the sound: Our audio division is not only the expert of “silent Meeting” or simultaneous interpretation, it is also a sound equipment, mixing and audio equipment for meetings and events.

The power and light division offers structures for electrical wiring, from mobile energy production to lighting. It has equipment and experts for indoor and outdoor events.

Finally, it is all the other components that can be found within Leni IT. Whether interfacing between machines and software solutions (access control, broadcast of congress content, recording, terminals and kiosks, etc.) or pure IT (need for a network, LAN or Wifi, rental and installation of IT equipment: PC, Mac, mobiles, tablets, printers, scanners, RFID…)

Klipso is the new brand that encompasses Leni Group’s software solutions. This next-generation SaaS platform stands out from the market on many points:

Its design is the result of several years of consolidation of proven technologies in a revolutionary model: the “no-code”. Indeed, unlike most SaaS solutions that sell the same instance (the Back end is identical for all customers), Klipso can be configured at the functional and back-office level for each customer. More personalized, more stable with shorter implementation times for new functionalities for customers, Klipso meets a strong expectation, currently restrained by standard SaaS solutions on the market.

But Klipso is also an EMS (Event Management Software) offer that goes further than most competitors by offering 3 fundamental things:

– Specific functionalities for exhibitions, for congresses, for corporate.

– Powerful modules dedicated to events: ERP (invoicing, budget) and CRM

– A unique plan management engine: from AutoCAD synchronization, via a CRM link and a web manipulation tool for trade show salespeople to web and mobile interfaces for visitors and exhibitors. Everyone handles the same data at their level and in their environment.

Finally, there are our integrated partners:

– The mobile division which offers a rich mobile experience perfectly synchronized with the Klipso platform

– Youslide allowing interactions and engagement of audiences to an event.

Leni is all that. But it is also the desire to go further: innovation, investment and service-oriented women and men because technology becomes more important every day to master within events. This is our 360 offer to simplify technology for you.

Creating an event requires significant logistics. We will not discuss here the infrastructure technology (electrical wiring, sound, light), but that which directly or indirectly has an impact on data management. It is obvious that the network part (especially WIFI) is absolutely key in terms of power and sizing.

Each type of event will use On-Site technologies.

As you can see, 99% of On-site technology is directly linked to your data ecosystem. It is therefore essential that this ecosystem be controlled in order to limit its fragmentation in terms of the number of service providers and solutions: risk of duplicates, risk of non-synchronization, risk on web services, cost of integrations, monitoring of the RGPD… Moreover, technology on-site using hardware, said hardware and its embedded solutions must meet the same GDPR data transfer security standards as your software. It is therefore essential to establish an on-site security charter that all technology providers must commit to respecting!

Leni is a global provider: its EMS (Event Management Software) “Klipso” platform offers most of these functionalities in unified and integrated data, not only facilitating compliance with GDPR rules but above all by limiting the risks of data exchange between multiple systems. Finally, Leni tech Services will be able to offer compatible equipment that has been tested many times over to support all of the on-site embedded applications. A saving in time, cost, and security to be able to devote oneself fully to its event and to succeed in the technological aspect.

Honestly and to tell the truth, not much. It’s a bit like putting on a tuxedo at the little cousin’s birthday party. Not very useful. The reality is that -in France- the pre-GDPR CNIL rules were relatively close to today’s text. To get caught in the regulator’s nets you really have to be very “Data villain”. The reality is that the fines that have been distributed in recent years have mostly been related to the security of the data rather than to its “misuse”.

To make it short, the transition with the event is simple: apart from the Software (I know that you worked well with your provider, put all the fields that go well, respected the rules, audited the risks of intrusion, unsubscribed those who wanted it from ALL the data ecosystem …)  what could be the weak link?

The ON-SITE: here is a detail that often falls under the trap of the GDPR. So, dear event gliders, organizers of conferences or fairs, here are some points to check to do things right!

Whether it is your service providers or your staff (the sales administration or the hostesses for example), the rules must be mentioned in the famous “privacy & conscent” as soon as the first e-mail of your participant is captured. Do not panic, no need to name them individually, but remember to add the categories likely to come into contact with participant data.

ah… the on-site, the last minute lair and the “I run everywhere”. Consequences: I give my passwords, or even I write them down roughly on a post-it… Make a process and a note to your teams in this sense, it is essential not to expose access to information. This will protect you as a legal entity during the trial.

Data security is not just “getting into the computer”, it’s also getting the computer stung. All access to servers and workstations containing the data must be subject to continuous monitoring, or failing that, be protected by a physically (hence the closed door for example). Think about it !

Well, first of all it is not very eco-friendly, but we know that it is common in events to print listings and other data. Well in theory (no, in fact even in practice) printed personal data is subject to the GDPR: you must know what has been printed, archive it and/or destroy it according to your data management process.

It is certainly important to have technically audited your software providers, but have you thought about the data managed by on-site hardware? (scanners, Synchronization terminals…) How do data pass through the material ecosystem?

The message is simple: on-site technologies are sometimes numerous and some are either dated, insecure or use data in an unorthodox way. In short, beyond the jargon (and this is the problem) a lot of technology and data (therefore potential flaws) punctuate the on-site. It is essential that a “contract” guaranteeing the security and protection of data is put in place with the service providers. This contract must be practical and readable and for each service (software and hardware) a list of data management and security commitments must be made, in line with the master plan of your GDPR policy.

Here you are, I hope, at least aware of the fact that the GDPR also goes through the On-site, a factor that we often tend to neglect: we then open ourselves to the deconstruction of all the work done upstream and we expose ourselves to risks that are ultimately quite simple to control.