The main challenge was to manage a large number of visitors and VIPs, ensuring quick and secure registration. Additionally, we needed to provide exhibitors with effective tools to invite their contacts and manage the flow of participants through multiple entry points, all while maintaining an optimal user experience.

To meet this challenge, we deployed the following solutions:

Visitor/VIP Pre-registration Form: We set up an online pre-registration system, allowing visitors and VIPs to register before the event. This streamlined the entry process and reduced wait times.

E-invitation Module: This module enabled exhibitors to send personalized invitations to their contacts. Invitees could register online via these invitations, contributing to better organization and increased participation.

Badge Request: We simplified the badge request procedure, enabling participants to receive their badges quickly after online registration.

On-site Multi-entry Management: We implemented optimized management of the various entry points at the venue, ensuring smooth and secure access for all participants. This included setting up checkpoints and badge distribution points at each entrance.

Crédit image : @ L’usine Nouvelle

One of the main challenges of the Cheese Fair was to modernize and simplify exhibitor management as well as visitor registration while ensuring efficient access control. Organizers were looking for integrated solutions to optimize the experience of participants and visitors while ensuring smooth event management.

Klipso Exhibition for exhibitor management: Leni implemented a comprehensive platform for exhibitor management, allowing them to manage their registrations, documents, and logistical needs in a centralized and intuitive manner. Leni provided a set of essential components for the organizer’s space, including ADV, reporting, reception with dashboard, communication module, host/hostess module, hotline, supplier module, purchasing/CDG module, and administration module, thus ensuring complete and integrated exhibitor space management.

Visitor registration with online payment: Leni implemented an online registration system for visitors, integrating a secure payment process, thereby simplifying the event access process.

On-site badge printing and intelligent access control: Leni developed an on-site badge printing system, enabling intelligent and secure access control, thus ensuring efficient management of visitor flows.

 

The major challenge involved the complex management of registrations through the Klipso Congress tool for the JRMF and the two GAs, with a specific focus on mutualist groups. In addition to registrations, Leni had to coordinate reservations for lunches and dinners, while ensuring the dispatch of e-badges to participants. Close collaboration with the client during weekly meetings was crucial to ensuring the effective implementation of the platform.

Prior to the event, registrations were efficiently managed through Klipso Congress. The platform facilitated effective management of mutualist groups and reservations for meals. Seamless communication with the client during weekly meetings ensured optimal coordination.

On-site, Leni implemented a V3 access control system, with an intelligent mechanism to regulate entries, lunches, and the evening event. A data entry station was set up to create and reprint badges as needed. Although registration and voting during the GA were handled by another provider, coordination with them was ensured.

Leni’s main challenge during the 119th Congress of Notaries was to adapt to the participants’ needs in the digital age. It was necessary to provide a hybrid and interactive experience while ensuring smooth management of registrations and speakers, and streaming plenary sessions.

Leni provided a complete solution by creating an interactive digital platform that met the Congress’s needs.

The platform allowed participants, whether physically present or remote, to follow plenary sessions in real-time streaming. It also offered an immersive online training experience with interactive training courses.

Registration management was simplified through online forms created by Leni, enabling participants to easily register and choose the sessions they wanted to attend. Interactivity was encouraged through features such as live chat, real-time polls, and Q&A during sessions.

The platform also enabled effective management of speakers and training courses, facilitating communication between organizers and speakers while ensuring smooth session execution.

Leni provided a series of services to address these challenges:

The 2023 edition of SIAE promised to be exceptional after a four-year hiatus. However, such scale also posed a major logistical and organizational challenge. SIAE needed a robust and efficient digital solution to effectively manage exhibitors and exhibition plans. Furthermore, it was essential to offer an intuitive and user-friendly experience through a dedicated mobile application to provide visitors with essential information and real-time updates.

One of the main challenges was to ensure smooth operations while ensuring optimal participation of all members, despite the complexity of tasks such as participant registration, attendance verification, and facilitating votes for key decisions.

Leni was chosen to tackle this challenge. Leni accomplished several essential tasks. First, Leni created a user-friendly online registration form, allowing participants to register in advance of the event, thus reducing queues and facilitating the check-in process. Next, with its precision and organization, Leni efficiently managed participant check-in during the event, ensuring accurate attendance and smooth management. Finally, as the provider of electronic voting devices, Leni facilitated the decision-making process, allowing members to vote confidentially and in a timely manner.

The INCYBER Forum is a complex platform that requires rigorous coordination to ensure an optimal experience for participants and exhibitors. With a multitude of stakeholders and services involved, it becomes imperative to efficiently manage exhibitors, simplify the registration process, and maintain seamless execution during the event.

The main challenge for Leni was to support the TFWA teams in resuming the event after a long interruption and provide service offerings tailored to the constraints of the current situation. It was necessary to ensure smooth online exhibitor registration, seamless pre-registration, comprehensive technical guidance for participants, and the availability and functionality of all necessary computer equipment. Additionally, Leni had to coordinate its activities internationally to ensure the successful execution of the event in Singapore.

Leni implemented a user-friendly online platform for pre-registration and exhibitor registration. This allowed participants to easily register before the event, avoiding queues and cumbersome administrative procedures on-site. A comprehensive technical guide was developed to provide exhibitors with all the necessary information about the event, booth locations, the technical services e-shop, etc.

Furthermore,

Each year, La Commanderie du Bontemps organizes the international competition for wine clubs from Universities and Schools: Left Bank Bordeaux Cup. For 2021, several schools and universities were participating such as Harvard, Oxford, Polytechnique, HEC, ENA, UCLA, Yale, etc.

In the context of the health crisis linked to Covid-19 and with the evolution of our habits, our client was looking for a solution that will answer to its need in term of price, ease of use and functionality. The challenge was above all to find a solution accessible to all, which could ensure interactivity throughout the competition.

La Commanderie du Bontemps has chosen Klipso as a partner to support it in its project. After the first demonstrations carried out by our sales team, our 360 ° offer including software and Tech Services impressed our client. Indeed, our extensive experience in the event industry and our comprehensive offer reassured our client in his choice.

To meet our client expectations, we created a digital platform that allowed the 10 teams participating in the competition to answer a series of theoretical questions from the first round. Each correct answer was awarded a point. The second test allowed students to answer tasting questions. Each test consisted of 3 questions which brought respectively 5, 3 or 2 points. (We would like to point out that nearly 2000 bottles of 5cl were sent to the teams upstream, so that each one can answer the tasting questions). Participants answered through our quiz feature, and could chat live. A moderator controlled the chat and decided to display the messages or not. The results were displayed and participants could interact live on the platform.

On site, we ensured the capture and live streaming of the jury who was present in the cellar of Château Lafite Rothschild and could see all the teams connected simultaneously.

To achieve the objectives of La Commanderie du Bontemps, we have dedicated a project manager whose mission was to support them throughout the event. Upstream, training sessions on the new platform have been set up. During the event, the project manager was present as a live support, to answer technical questions and ensure the success of the event.