How to optimize the management of registrations, reservations, and access control for major events such as the Journées de rentrée de la Mutualité Française and its General Assemblies?
Leni was commissioned to provide services during the Journées de rentrée de la Mutualité Française (JRMF) and two General Assemblies (GA) held from October 10 to 12 in Rennes. The event brought together leaders, elected officials, and operational members of mutualist groups, providing a platform for exchanging insights on health and social protection issues, as well as contemplating the role of digital technology in service to humanity.
How to optimize the management of registrations, reservations, and access control for major events such as the Journées de rentrée de la Mutualité Française and its General Assemblies?
Leni was commissioned to provide services during the Journées de rentrée de la Mutualité Française (JRMF) and two General Assemblies (GA) held from October 10 to 12 in Rennes. The event brought together leaders, elected officials, and operational members of mutualist groups, providing a platform for exchanging insights on health and social protection issues, as well as contemplating the role of digital technology in service to humanity.
How to optimize the management of registrations, reservations, and access control for major events such as the Journées de rentrée de la Mutualité Française and its General Assemblies?
Leni was commissioned to provide services during the Journées de rentrée de la Mutualité Française (JRMF) and two General Assemblies (GA) held from October 10 to 12 in Rennes. The event brought together leaders, elected officials, and operational members of mutualist groups, providing a platform for exchanging insights on health and social protection issues, as well as contemplating the role of digital technology in service to humanity.
The major challenge involved the complex management of registrations through the Klipso Congress tool for the JRMF and the two GAs, with a specific focus on mutualist groups. In addition to registrations, Leni had to coordinate reservations for lunches and dinners, while ensuring the dispatch of e-badges to participants. Close collaboration with the client during weekly meetings was crucial to ensuring the effective implementation of the platform.
Prior to the event, registrations were efficiently managed through Klipso Congress. The platform facilitated effective management of mutualist groups and reservations for meals. Seamless communication with the client during weekly meetings ensured optimal coordination.
On-site, Leni implemented a V3 access control system, with an intelligent mechanism to regulate entries, lunches, and the evening event. A data entry station was set up to create and reprint badges as needed. Although registration and voting during the GA were handled by another provider, coordination with them was ensured.
